Like Zoom or Google Meet, it is also possible to record a
Microsoft Teams meeting and it takes just a few simple steps.
However, there are certain limitations and features like
auto-delete are currently missing. Thankfully, Microsoft has
listened to the feedback and new features are on their way.
All Microsoft Teams meetings can be recorded, but the feature
needs to be enabled by an IT admin or the organizer with
administrator privilege. Microsoft Teams recordings are
apparently stored in the cloud and companies have the option to
use OneDrive or SharePoint too.
To reduce storage clutter, Microsoft Teams is getting a new
feature called “auto-expiration”. As the name suggests, this
will allow users to set an expiration date for recording files
stored in SharePoint or OneDrive. After a recording expires, it
will be removed from the cloud storage.
When the feature is enabled, Microsoft will automatically
delete expired after 60 days if no action is taken. The 60-day
window is the default value selected by Microsoft. This is
based on data from Microsoft Teams customers.
Microsoft observed that users typically don’t watch recordings
after 60 days, which is why 60 days is the default window. With
the auto-expiration feature, Microsoft is hoping to reduce the
amount of storage consumes on OneDrive or SharePoint, and make
room for new recordings.
If you do not like this new feature, you can extend the default
expiration date via the Admin Portal. Remember that Microsoft
will notify administrators when a recording is about to delete
from the cloud. After a meeting has expired, IT admins will be
able to retrieve that file within 90 days via Admin Portal or
Microsoft Teams recording will now start live transcription by
default, according to a new update on the roadmap. Microsoft
explained that “if both recording and policy settings are
enabled”, Teams will also start live transcription” when
recording is enabled.
For those unfamiliar, Live transcription is a feature that
displays a written record of the spoken text and each speaker
is identified, Live transcription is captured automatically in
near real-time using AI/ML, and it will now automatically
appear in your recordings.
Microsoft is also testing support for Office apps integration
in Teams, allowing users to configure the default for
documents and PowerPoint.